Learn how to Create a Contact or Distribution Listing in Outlook

Do you usually must loop in the identical group of individuals by way of electronic mail? Make your life a lot simpler by studying learn how to create a contact or distribution record in Outlook. Ship emails to a number of recipients with only a click on, saving you the trouble of typing every electronic mail tackle each time. This tutorial exhibits you learn how to get it finished.

Notice: Distribution Lists are referred to as Contact Lists in newer variations of Outlook.

Create and Edit a Contact Listing in Outlook on Desktop

The Outlook electronic mail consumer for Home windows and macOS is a robust device that gives many options to make your electronic mail expertise as environment friendly as attainable. That stated, with nice energy comes a little bit of complexity, which definitely extends to the Outlook contact or distribution record creation course of. Observe our step-by-step directions to navigate the maze that’s Outlook’s person interface.

Tip: to clear your inbox extra shortly, strive creating guidelines in your Outlook emails.

Home windows

Remember that our directions are supposed for the newest model. For those who’re utilizing an older model, some steps would possibly range a bit of.

Launch Outlook and swap to the Folks tab by clicking the corresponding icon within the sidebar on the left.

Outlook Windows People Tab

Click on the small arrow subsequent to the New contact button, and choose the New contact record choice.

Outlook Create A New Contact List

Identify your new contact record and enter all electronic mail addresses you need to embrace within the electronic mail entry subject, clicking the Add button after every tackle. Click on the Create button to avoid wasting your Outlook distribution record.

Outlook Add Emails To Distribution List

You will discover your record within the All contact lists part of the Folks tab. So as to add or take away addresses, choose the record, and click on the Edit button within the high toolbar.


In Outlook for Mac, open the Assist menu. Choose the Revert to Legacy Outlook choice. Sadly, this step is necessary, because the contact or distribution record function presently isn’t included within the newest model of the e-mail consumer.

Revert To Legacy Outlook Option Selected

Change to the Folks tab by clicking the corresponding icon on the backside of the left sidebar.

Outlook Mac People Tab Select

Choose the New Contact Listing choice within the high toolbar. If the choice is grayed out, open Outlook settings, go to the Common part, and disable the Conceal On My Pc folders choice.

Outlook Mac New Contact List Option Highlighted

Identify your new contact record, and click on the Add button to incorporate all supposed recipients. Click on Save & Shut when you’re pleased with how your Outlook distribution record appears to be like.

Add New Contacts To A Contact List

To edit any distribution record created in Outlook for Mac, navigate to the Folks tab, choose the tackle e book within the On My Pc part, and click on the record you need to edit.

Tip: along with contact or distribution lists, each Outlook for Home windows and Outlook for Mac help electronic mail templates, they usually can prevent loads of time should you usually end up sending related messages.

Create and Edit a Contact Listing in Outlook on the Internet (Outlook.com)

Utilizing Outlook.com? Don’t fear; you’re not neglected of the contact record sport. The Internet interface has a lot in frequent with the newest desktop model of Outlook for Home windows, so studying learn how to create a contact record in Outlook on the Internet (as Outlook.com is usually referred to as) is a breeze:

In your Outlook.com account, navigate to the Folks tab by deciding on the related icon within the sidebar on the left.

Outlook On The Web People Tab

Click on the tiny drop-down arrow adjoining to the New Contact button, and select the New Contact Listing choice.

New Contact List Outlook On The Web Selected

Assign a reputation to your new contact record, and enter all desired electronic mail addresses into the designated subject, clicking Add after each. Click on the Create button to finalize and save your new Outlook distribution record.

New Contact Add Button Highlighted

Find your saved record beneath the All Contact Lists space inside the Folks tab. To both add or delete electronic mail addresses, spotlight your record, and hit the Edit button within the higher toolbar.

You wouldn’t be the primary Outlook person to surprise in regards to the distinction between a contact record and a bunch. Each options appear to supply related functionalities – grouping a number of electronic mail addresses beneath one identify – however they’re not totally interchangeable:

  • Contact Listing: permits you to ship an electronic mail to a number of individuals with out having to pick every tackle one after the other.
  • Group: a shared workspace that provides a number of group members entry to a shared inbox, calendar, and file storage.

In case your fundamental purpose is to ship emails to a number of individuals as effortlessly as attainable, then a contact record is what you want. But when your group wants a extra collaborative atmosphere with shared recordsdata, calendars, and a central area for conversations, then an Outlook Group is the precise alternative.

Mastering Microsoft Outlook

So there you’ve got it, a easy roadmap on learn how to create a contact record in Outlook throughout numerous platforms. Now that you’ve the hold of it, why not take your Outlook abilities to the following stage? Allow us to present you learn how to use conditional formatting in Microsoft Outlook, which can allow you to maintain your inbox extra organized.

Picture credit score: Unsplash. All screenshots by David Morelo.