Transpose Knowledge in Microsoft Excel

After you add information to your spreadsheet, you could understand that the information would work higher in a unique structure. You could wish to flip columns into rows or vice versa. This information reveals you the best way to transpose information in Microsoft Excel utilizing two completely different strategies.

Use Copy and Paste Particular to Transpose Knowledge

A simple solution to transpose information in Excel is through the use of the Paste Particular characteristic. For instance, you may copy information in a column, then paste it as a row with out manually transferring the column information.

  1. Choose the information you wish to transpose. Do that simply by dragging your cursor by the cells.
  1. Both right-click one of many chosen cells and choose “Copy” or click on “Copy” within the Clipboard part of the ribbon on the “Residence” tab.
Copy button on the Home tab
  1. Choose the beginning cell the place you wish to place the information. It’s best to select a unique spot in your sheet that’s not excessive of the present information. This prevents errors and permits you to affirm that the information transposes appropriately with out overwriting any information.
Cell for the transposed data
  1. Both right-click the cell, choose “Paste Particular,” and select “Paste Particular” within the pop-out menu or click on the “Paste Particular” drop-down menu on the “Residence” tab and choose “Paste Particular.”
Paste Special in the Paste menu
  1. Within the Paste Particular field, you may choose a selected “Paste” possibility on the prime if you want. To stick the information as is, select “All.” It’s also possible to choose an “Operation” close to the underside of the field if you wish to add or subtract the information you paste.
Excel Paste Special options
  1. On the backside of the field, verify the field for “Transpose” and click on “OK” to stick the information.
Transpose checked in the Excel Paste Special settings
  1. You’ll see your information pasted from a column to a row or vice versa relying in your choice. You’ll be able to then take away the unique information if you want.
Transposed data in Excel

Tip: you may additional clear up your information by splitting or combining textual content in Excel.

Use the TRANSPOSE Perform in Excel

One other solution to transpose information in Excel is through the use of the TRANSPOSE operate. This feature works the identical because the actions above; nonetheless, you need to use the operate to transpose desk information if wanted. The Paste Particular Transpose characteristic not doing this can be a present limitation.

The syntax for the components is TRANSPOSE(vary), the place the cell references are entered for the vary or array you wish to transpose.

  1. Choose the beginning cell the place you wish to place the information, then enter the components for the TRANSPOSE operate. For example, we’re transposing the vary A1 by C7 from our desk. Right here’s the components:
  1. In the event you’re utilizing Excel for Microsoft 365, press Enter once you see the preview.
Transpose formula in Microsoft 365
  1. In the event you’re utilizing a unique model of Excel, press Ctrl + Shift + Enter to put curly brackets across the components, because the operate makes use of an array components that isn’t supported the identical means throughout Excel variations.
Transpose formula with brackets
  1. You’ll see the column information positioned in a row or vice versa. Just like the above technique, you may take away the unique information if you want.
Transposed data from the Transpose function

Be aware: you may filter tables in Excel utilizing the Slicer characteristic.

Continuously Requested Questions

Do formulation robotically replace after I transpose information?

Whenever you use relative references to your information, the Excel formulation robotically replace utilizing each transpose strategies above. Nonetheless, for those who use absolute references, the components could not replace as you’d count on or may produce errors.

Can I transpose filtered information in Excel?

If in case you have information filtered that you simply wish to transpose, you are able to do so utilizing the Paste Particular possibility. Though you need to use the TRANSPOSE operate by choosing solely the seen, filtered cells for the components, the consequence will doubtless be incorrect.

I undo transposing information in Excel?

In the event you transpose the information utilizing one among these strategies and determine the information labored higher the unique means, you may revert the change. Choose the “Undo” button within the Fast Entry Toolbar or open the “Undo” button’s drop-down menu to reverse a number of actions if wanted.

Remember the fact that you for those who save and shut the Excel file, the Undo possibility is not obtainable for actions earlier than you saved and closed it. On this case, you may transpose the information in reverse utilizing the unique technique.

Picture credit score: Pixabay. All screenshots by Sandy Writtenhouse.